Admission Terms & Conditions

Effective Date: 17 June 2026

Applicable to: All students (ages 3-8), parents/guardians, staff, and visitors of Ultra

1. Introduction

These Terms and Conditions (“Terms”) govern enrollment and continued attendance of a child at Ultra (“the School”). By submitting an admission form, paying the registration fee, or continuing your child’s enrollment, the parent/legal guardian (“Parent”) agrees to be bound by these Terms, along with the School’s Privacy Policy, Photo & Media Consent Policy, Code of Conduct, Fee & Refund Policy, Health & Safety Policy, and Child Safety & Safeguarding Policy, each of which forms part of this agreement by reference.

2. Admission

1. Admission is subject to availability of seats, completion of the admission form, and submission of required documents (birth certificate, address proof, immunization record, passport-size photographs, and previous school records where applicable).
2. The School reserves the right to request a short interaction/orientation session with the child and Parent before confirming admission.
3. Admission is confirmed only after the registration fee and first installment of tuition fee are received in full.
4. The School does not discriminate on the basis of religion, caste, gender, or disability in admission decisions, subject to age-appropriate seat availability.

3. Parent Responsibilities

• Provide accurate and complete information about the child, including medical history, allergies, and emergency contacts, and promptly update the School of any changes.
• Ensure the child is dropped off and picked up only by authorized persons named in the admission form, carrying valid identification if requested.
• Pay fees on or before the due dates specified in the Fee & Refund Policy.
• Treat School staff, other children, and parents with courtesy and respect, both on School premises and on any School-related digital communication channel (WhatsApp groups, email, apps).
• Inform the School in writing of any custody arrangement or restraining order affecting pick-up authorization.

4. School's Responsibilities

• Provide a safe, hygienic, and nurturing learning environment appropriate to the child’s age group (3–8 years).
• Communicate regularly with parents regarding the child’s progress, well-being, and School activities.
• Maintain reasonable confidentiality of student and family information as set out in the Privacy Policy.
• Follow the safeguarding protocols set out in the Child Safety & Safeguarding Policy.

5. Code of Conduct & Discipline

All students, parents, and staff are expected to follow the School’s Code of Conduct & Anti-Bullying Policy. The School may, at its discretion and after notifying the Parent, suspend or discontinue enrollment in cases of serious or repeated misconduct by the child, Parent, or family member that endangers the safety or well-being of other children or staff, subject to a fair hearing.

6. Withdrawal & Transfer

1. A Parent wishing to withdraw a child must submit a written withdrawal notice at least 30 days in advance, or as specified in the Fee & Refund Policy.
2. Transfer Certificates and original documents will be issued only after all outstanding dues are cleared.
3. The School reserves the right to discontinue a child’s enrollment for non-payment of fees after due reminders, in accordance with the Fee & Refund Policy.

7. Photographs, Media & Use of Likeness

Photographs and videos of children may be taken during School activities for internal records, the School website, prospectus, and official social media pages, strictly in accordance with the Photo, Video & Media Consent Policy. No photograph or video will be published on any public platform without the Parent’s prior consent, which the Parent may withdraw at any time.

8. Data Privacy

Personal data of the child and Parent is collected and processed in accordance with the Digital Personal Data Protection Act, 2023 (DPDP Act) and the School’s Privacy Policy. The School acts as a Data Fiduciary and processes children’s personal data only with verifiable parental consent and for legitimate educational purposes.

9. Health & Emergencies

Parents must disclose all known allergies, medical conditions, and emergency contact details. In a medical emergency where a Parent cannot be reached immediately, the School may seek emergency medical treatment for the child as detailed in the Health, Safety & Medical Emergency Policy.

10. Liability

The School takes reasonable care to ensure student safety but is not liable for accidents, injuries, or loss of personal belongings that occur despite reasonable precautions being taken, except where caused by the School’s gross negligence or willful misconduct.

11. Grievance Redressal

Any concern or complaint should be raised through the channels described in the Grievance Redressal Policy. The School is committed to acknowledging and addressing all genuine concerns in a timely and fair manner.

12. Amendments

The School may revise these Terms from time to time. Material changes will be communicated to Parents in writing or via the School’s usual communication channels, and the updated Terms will take effect from the date specified in the notice.

13. Governing Law

These Terms are governed by the laws of India. Any dispute shall be subject to the jurisdiction of the courts at the city in which the School is located.

14. Acknowledgement

I/We, the undersigned Parent(s)/Guardian(s), confirm that I/we have read, understood, and agree to these Terms and Conditions and all referenced policies of Ultra.

Parent/Guardian Name: ______________________ Child's Name: ______________________

Signature: ______________________ Date: ______________________